Project managers, small teams, and busy entrepreneurs: if you fall into one of these categories, then you may have found the perfect productivity tool for you.
In this honest Motion AI review, I will share my personal experience with this AI task management tool and my final thoughts on this app.
Small spoiler: it’s not suitable for everyone.
I will show you how Motion works, its key features, pros and cons, and if it is worth its price.
I tried it both individually, using Motion to manage my personal agenda and to better coordinate my team and increase the productivity and concentration of my colleagues.
- Motion App uses AI to plan your day, making it great for busy people with lots of tasks and meetings.
- It has a free 7-day trial and costs more monthly than other apps but it might save you precious time.
- The app doesn’t do group polling or workflow automation yet, which other apps offer.
- Features include calendar sync with Google Calendar and Outlook, Kanban view for task management, and drag-and-drop organizing.
- It is not ideal for those with simple schedules or who prefer pen and paper; better suited for professionals needing advanced scheduling.
Quick Verdict: Is Motion App Worth It?
Yes, if you’re a busy professional with a lot on your plate or you need to manage your team better, Motion offers incredible features to help you manage a very busy agenda using artificial intelligence.
I tried Motion for a couple of weeks, and it is one of the best AI tools for productivity and increasing your focus since it lets you organize your days properly.
In fact, Motion automatically creates a personalized calendar for you, better managing your day and giving priority to the most important tasks and events
The AI-scheduling features can really change how you plan your day, scheduling meetings and managing tasks much smoother.
If you juggle many projects or run a team, this task management app can save you time and help keep everything in order.
But as I told you before, it’s not for everyone.
If you’re working alone or don’t have tons of appointments, Motion might be more than what you need, and you could use a cheaper app like Sunsama.
It’s also not the best pick for folks who just want to track simple to-dos or students with straightforward schedules.
But my advice is always to try it yourself and take advantage of its 7-day free trial period, which you can cancel whenever you want.
Pros and Cons
I’ve tried the Motion app and let me tell you, it’s quite a helper.
But like everything, it has its ups and downs.
What is Motion AI?
Motion AI is an AI-powered productivity tool that serves as a comprehensive task management and calendar application.
It is designed to help individuals and small teams optimize their day by automatically scheduling tasks based on priority and available time on the calendar.
It’s one of my favorite focus apps do get your things done in a smarter way.
What makes Motion so special it’s the ability to automatically organize your agenda based on your tasks and their relative priorities without going crazy figuring out how to fit your commitments into your week.
You can create new tasks into Motion, and the artificial intelligence will organize them automatically, a bit as if it were a real virtual assistant.
Who is it for?
Motion is an AI-powered tool designed for busy people who handle many tasks and projects.
Think about CEOs, entrepreneurs, project managers, and professionals in service-based businesses like coaching or consulting.
They’re the kind who’ll find this app extremely helpful because it helps them tackle their daily to-do list with smart AI scheduling.
We can say it’s made for those whose calendars are packed and need that extra bit of tech magic to keep everything straight.
Who shouldn’t use Motion AI?
Motion AI might not be for you if you’re a solo entrepreneur, student, or just someone with few meetings.
It’s made for people who have lots of things to juggle and need help organizing their time.
So, if your days are pretty simple or always the same, this app could be more than you need.
Like I said though, it MAY not be, but even freelancers or people who want to organize their schedule better will definitely benefit from an AI calendar that organizes your day’s tasks.
Also, if working on a computer isn’t your thing, or you love pen and paper to keep track of stuff, think twice about using Motion AI.
This app takes some learning to get used to.
If that sounds like too much work or money, then it’s probably best to pass on this one.
Key benefits of using Motion AI for your productivity
Motion comes with a lot of interesting features, in fact, is one of my favorite productivity apps.
- Motion AI saves time each day by planning your schedule instead of doing it manually. It figures out when you should do every task.
- This tool makes meeting scheduling much easier, without back-and-forth emails. It finds open slots in everyone’s calendar.
- Motion connects seamlessly with Google Calendar and Outlook. Your whole workday syncs up perfectly with your work calendar
Thanks to its AI capabilities, Motion can dramatically increase your productivity by helping you plan your day, prioritize the most important things, and reschedule your commitments in case of unexpected events or emergencies
I’m sure you’ve heard many people claim that Motion is extremely expensive.
To be honest, I don’t think it is, as it is not a simple to-do list app, but a virtual assistant that helps you improve your time management.
So, how much does motion cost?
|Cost Per Month (Annual Billing)
|Cost Per Month (Monthly Billing)
You’ll notice two distinct plans: Individual and Team.
Cost efficiency comes with annual commitments.
Additionally, each plan is backed by a 7-day trial, giving you full feature access.
Whether you’re going solo or part of a team, there’s an option that fits.
Key Features Breakdown
Motion’s goal is to simplify and organize your day.
That’s why it has three main functions: Calendar, Projects, and Booking.
Each of these functions serves to help you better fit together all your commitments and maximize your productivity.
Let’s see it in detail.
Motion has two main sections where you can add tasks: the Calendar and the Project Sections.
The Motion calendar is where you can see and create all your tasks, organized by artificial intelligence.
Obviously, you can choose whether to view the daily or weekly calendar, depending on how you are most comfortable.
Creating a new task in Motion is extremely simple: just go to the right and click on the blue “Add task” button.
After that, you just need to give Motion some essential information such as:
- the task name and its description
- if it’s a recurring task or not
- the duration
- the deadline
- when you want to do it (during your work hours, day, night etc)
Like every good calendar app, you can create your own personalized schedules or set the filters you need for greater customization.
Then, Motion uses AI to organize your calendar in the simplest and most productive way, based on the priorities and deadlines of your tasks.
Yes, that’s right, it’s just like having a virtual assistant organizing your day
This is what makes Motion unique.
Project Management View
Project management in the Motion app feels like having a smart assistant.
It lays out all your projects and tasks in one place, making it easy to see what’s next.
You can quickly check your team’s progress, set deadlines, and rearrange things.
You can choose between the classic view or the Kanban View, which I honestly prefer as I am used to using Todoist.
The operating principle is the same: when you create a project, you can add related tasks and assign them to a specific team member.
Then, Motion will use its AI scheduling features to organize tasks in the best possible way, which you can also see in the calendar section
With everything visible on one screen, staying on top of complex projects becomes simpler.
One of Motion’s best features is certainly the booking function, extremely simple and immediate for setting up meetings with your team.
The booking feature in Motion AI will allow you to create booking pages similar to Calendly, enabling you to share links externally and allow others to book meetings or appointments.
Since Motion integrates with Google Calendar and Microsoft Outlook, you don’t need to re-enter all your appointments in the app.
You can share your availability and the time slots on your calendar with the rest of your team, allowing for the dynamic creation of booking links.
When a meeting is booked, it is automatically added to the user’s Motion calendar, and you can also see a questionnaire to gather necessary information from the end user.
The cool part is you have various methods to share your schedule with others.
For instance, you can establish a permanent booking link tailored to a particular type of meeting, determine the duration and location, decide on the inclusion of buffer time between meetings, and customize the appearance of your booking link.
You can also include questions that other participants must complete before booking, providing you with information even before the actual meeting.
Or you can just book meetings manually, selecting multiple available time slots on your calendar.
Let’s say you prefer to speak to someone specifically on a Monday; you can choose the available times throughout the day, and Motion will exclusively present those as booking options.
Motion AI Alternatives
Motion is a great productivity and planning tool, but of course, it’s not perfect.
It can be extremely cumbersome at first glance and, above all, not suitable for everyone, as previously mentioned.
Here are the best alternatives to Motion AI:
- Sunsama: This app helps you focus by planning your day around tasks and calendar events. It mixes work with personal items smoothly.
- Calendly: It’s a meeting scheduler that lets others pick a time to meet based on your availability. Very handy for avoiding back-and-forth emails.
- ClickUp: ClickUp is more than just a calendar. It’s a whole workspace where you can manage projects, docs, and tasks all in one place.
- Reclaim AI: This tool is smart! It blocks time in your calendar for work and adjusts as meetings pop up.
- Akiflow: Akiflow combines tasks and calendars quickly. You can pull tasks from other apps into it too.
My Personal opinion
So, here’s what I think about Motion after several weeks of use
This scheduling tool could really change the game for people who need to manage their time well.
It’s like having a smart assistant that knows exactly how you work and helps you stay on track.
If your days are packed with tasks and meetings, Motion is worth every penny.
In my case, Motion allows me to make planning simple and saves me from the headache of shifting things around when something new comes up.
In fact, every time I create a new task, Motion will reshuffle my calendar automatically and effortlessly
Sure, it may not have every single feature out there yet, but what it does offer is solid enough to boost productivity big-time.
Plus, being able to try everything out for a whole week without paying?
That’s pretty sweet in my book!
Motion is undoubtedly a versatile and very useful tool for increasing your productivity and better managing the commitments of your day or week.
Thanks to its unique AI features, it can organize your tasks as intelligently and profitably as possible, becoming a real virtual assistant.
Is it an app for everyone?
Absolutely not, in fact, I would recommend it in particular to small and medium teams or to figures such as project managers or very busy entrepreneurs.
But even for freelancers or individuals looking to increase their efficiency, Motion is a good quality-price compromise to improve your performance and stop wasting time during the day.
Its ai-calendar app will allow you to better organize your commitments without worrying when there are unexpected events or new tasks to add.
But if you’re ready to spend some time making the most of it, Motion will help you improve your productivity and organization to the max!