Everyone struggles with productivity and staying on top of their tasks sometimes.
I get it; the daily grind can be overwhelming.
Thankfully, Todoist is here to help!
In this Todoist review, we’ll explore this personal task management app that will help you organize your projects and tasks meaningfully so that you can focus on managing your time efficiently.
I’ll guide you through the best simple to-do list app I’ve ever tried but at the same time, it will help fight procrastination and organize your day better.
- Todoist is a productivity app that helps you organize your daily and weekly tasks
- Its key features include creating projects, adding sub-projects, assigning due dates, or repeating tasks on a schedule. It also has cross-platform functionality across MacOS, Windows, iOS, Android Chrome etc.,
- Todoist offers users the perfect amount of flexibility in managing tasks such as priority levels, overdue items view, Inbox View with filtering capabilities, and Today View which shows only those list items scheduled for the current day. It also integrates seamlessly with other work apps like Google Apps Suite.
What is Todoist?
Todoist is one of the many procrastination apps and a popular to-do list with powerful features to help you organize and track tasks in one place.
The thing that struck me most about Todoist is its simplicity: it will literally take you a few minutes to learn how to use it, and you’ll be surprised how easy it is to create tasks and subtasks for your day or entire week.
Todoist lets you create a complete overview of the tasks that matter to you and organize your day or week in the best possible way, establishing your priorities and having a virtual agenda at hand.
These key features, make Todoist an app suitable for everyone.
It also offers a free version where a credit card is not required.
Who Created Todoist?
Todoist was created by Amir Salihefendic, a Bosnian-born entrepreneur and software developer.
With over 20 years of experience in the tech industry, Mr. Salihefendic has been instrumental in developing productivity solutions such as his company Doist.
He recognized the opportunities to create the best project management software with Todoist, which now provides users powerful features for organizing their lives.
His achievements include creating multiple successful productivity apps that have earned him global recognition in both the consumer and enterprise markets.
He is also a regular speaker at conferences about topics related to entrepreneurship and digital transformation worldwide.
Top Benefits of Todoist
Starting with a simple concept, Todoist has quickly grown to be one of the leading task management apps in the market.
Its intuitive design and unique features make it perfect for managing daily tasks, whether you’re personally or professionally.
Here are some of the key benefits that make Todoist great:
- Simple Task Management: For users struggling with multiple to-do lists and scattered memos, work tasks in Todoist can be arranged into projects and subtasks. You’ll have all your important tasks organized in an easy-to-access place.
- Intuitive User Interface: Todoist is very simple to use and thanks to its Kanban board, you can easily visualize your tasks and projects filtering them by category (work, personal commitments, shopping, etc.)
- Enhanced Collaboration: Whether you’re working on a project solo or within a team, collaborating on tasks simply requires an assignment feature that also highlights who’s responsible for which objective.
Best features of Todoist
Todoist is not just a great project management tool but also an excellent ally for creating a list of priorities and getting things done.
If you’re a busy person like me, you know that sometimes it’s difficult to prioritize or remember everything you have to do, but Todoist makes it much simpler thanks to its unique features.
Let’s take a look at them in details.
The navigation menu in Todoist helps users quickly move through different views and projects.
It enables them to access all of their essential tasks quickly from the comfort of their computer or mobile device.
The menu includes:
- Inbox: in this section, you can create a new task quickly and insert it in a specific project later. It’s perfect when you find a new task but don’t have the time or desire to assign a specific category.
- Today’s view: here’s where you can find the list of tasks you assigned for the current day. You can choose between a list or a board view, depending on your comfort.
- Upcoming: here, you will find your calendar complete with all your weekly tasks. The cool thing is you can drag and drop tasks and effortlessly change day or priority, facilitating the user experience.
- Filters and Labels: in this section, you will find filters and labels to clearly view the priorities and who has been assigned a specific task.
I can definitely say Todoist is a simple personal to-do list app, allowing you to easily navigate the menu and create projects and new tasks with extreme ease, without having to spend too much time understanding how this app works.
The first thing to do in Todoist is create projects.
The free version allows you to create up to 5, divided into:
- Movies to watch
“Do I have to use these?” Obviously not!
You can modify them to your liking by changing the name.
For each Todoist project, you can add and assign tasks, change the color, and assign them a specific priority and a due date.
Besides this, you can also choose how to view your projects: “view” or “list” mode is available, and you can sort them by filters like priority or expiration date.
From this point of view, Todoist can help you easily manage your activities by dividing them into specific projects that are always at hand to manage your commitments better
With Todoist, you can create projects with multiple tasks and recurring tasks for repetitive activities such as bills or medication reminders.
Add tasks is extremely simple: you just have to select the project you are interested in and select “Add Task” and Todoist will create a new one for you.
You can also add sub-tasks and assign them priorities, labels, and even a description. It is also possible to create reminders, but only in the paid versions.
When you complete tasks, you just have to click on the check, and it will be automatically deleted.
Fortunately, it is very simple to use Todoist and makes it easy to organize your tasks quickly and clearly.
The Inbox View in Todoist is the central place to stay organized and on top of your tasks.
Is the default portal where new items are added, and you can view the tasks you recently added.
Users can easily organize items according to priority level and project assignment by having everything that needs to be done here.
Inbox View shows all uncompleted projects so you can track tasks on the go and you can quickly review and move them or reassign them accordingly as your priorities change by day-to-day.
The Today View in Todoist is an incredibly useful feature that helps users keep track of their daily tasks, prioritize them, and plan their day accordingly.
It offers a snapshot of all items due for the day so you can quickly review what’s on your plate and get your tasks done.
With this easy-to-use tool, you can click on any task to edit or mark it off as completed with just a few clicks.
Additionally, the list automatically adjusts based on changing situations, such as rushing deadlines or tasks added throughout the day.
You can also prioritize tasks using different colors, so you have a better visualization of them.
You don’t have to worry about manually adjusting your list; rather you are presented with an up-to-date overview every time you open today’s view.
This makes organizing even easier and helps you stay focused while accomplishing tasks more efficiently throughout your day!
Todoist offers many integrations, which significantly increase the value of this platform, allowing users to connect with a wide range of other productivity apps and tools.
Some integrations are apps such as Gmail, Outlook, Google Calendar, Slack, Zapier, and more.
This gives you easy access to your Tasks list when working with these tools, and you can also send work-related tasks from those applications directly into Todoist.
Not only that, but due dates for tasks assigned through integrations are sent straight to Todoist’s calendar view so you never have to worry about forgetting an important item ever again.
It is simple for users to configure any integration within minutes via the Add-ons dropdown menu on every project page or task entry window.
Adding third-party solutions like automated workflows boosts your task management capabilities by connecting all systems under one roof.
Todoist’s pricing structure is very simple.
You have the Free subscription plan, the Pro plan and the Business plan.
I find the Free version is a robust starting point if you’re looking to organize your personal tasks.
It gives a taste of the essential functionalities of Todoist without any investment; in fact, you can create a Todoist account without inserting your credit card details.
Sometimes, the free version may be enough, but for those who crave more sophisticated task management, the Pro plan introduces a suite of advanced features that can genuinely enhance productivity.
At $4 per month when billed annually, it’s both affordable and will get:
- Unlimited Reminders:
- Task Labels and Filters: You can organize and edit tasks using labels and filters, making it easier to manage and prioritize your to-dos.
- File Uploads: Attach files to your tasks, ensuring all the necessary information is in one place.
- Productivity Tracking:
- Up to 300 Projects:
- Priority Support: Get priority customer support to address any issues or questions you may have.
The Business plan elevates team collaboration with tailored features designed to streamline project management and accountability within a company.
Priced at $6 per user per month when billed annually, its cost is justifiable for businesses seeking a centralized task management solution with administrative oversight and enhanced support.
We can, therefore, say that Todoist is both a productivity app to help you organize your tasks and defeat procrastination and one of the best free project management software.
Todoist Pros and Cons
|Todoist offers reminders, due dates, priorities, labels, and comments for efficient task management.
|Important features such as reminders and automatic backups are restricted to paid plans.
|Natural language input to facilitate the tasks insertion
|Time tracking is not integrated within the app, which may require using additional tools.
|With a variety of views such as Projects, Inbox, and Today, organization and prioritization become intuitive.
|User roles and advanced team collaboration tools are exclusive to the Business plan.
|Integration with other apps and services allows for a more connected workflow and increased functionality.
|Free plan users might find the feature set limited compared to the more robust paid plans.
|Todoist’s user experience is streamlined and user-friendly, making task management accessible to everyone.
|Some users may find the transition to Todoist challenging if they’re accustomed to more conventional to-do list apps.
Todoist is a popular task management app, but plenty of other great tools are available for people and teams who want an alternative.
Here are some of the best alternatives to Todoist in 2023
Asana is a sophisticated project manager with myriad customization options, including multiple views for projects, various ways to organize tasks within projects, assignee roles and permissions customization capabilities.
Asana is much more specific for project management, while Todoist is for specific tasks. So if you are looking for simplicity and an app with a very good learning curve, Todoist is definitely the best choice.
On the other hand, Asana offers customizable dashboards and more advance filtering options, but at a higher price.
Another popular project management tool is Sunsama, a daily planner for elite professionals, combining to-do lists and calendar features.
Sunsama offers basic task management features combined with powerful Google Calendar integration for a streamlined experience but detailed productive analysis-
Once again, if you are looking for an app that is simple to use and very intuitive, Todoist is the right choice, while Sunsama is more oriented toward professionals
Todoist is a great task management tool for those looking for simple yet powerful productivity solutions.
Is Todoist worth the investment?
Absolutely yes, as thanks to its simplicity of use, it will be effortless to start using it and obtain great results.
It’s easy to learn and use and has various features suited to individuals and teams alike.
With three pricing tiers available – Free, Pro, and Business, Todoist offers users the perfect amount of flexibility in managing their tasks.
Its key features include creating projects, adding sub-projects, assigning due dates, or repeating tasks on a schedule, which can be managed from various devices.
The app is user-friendly, time efficient, and has plenty of integration options that make it worth considering if you’re looking for a reliable personal or team task management solution at an affordable price point.